Admin Assistant

Job Description:

Job Responsibilities

• Conserves manager’s/ director’s time by:
  Reading, researching, and routing correspondence
  Drafting letters and documents
  Collecting and analyzing information
  Initiating communications
• Provides administrative support to ensure efficient operation of the office
• Exhibits polite and professional communication via phone, email and mail
• Maintains supplies inventory by:
  Checking stock to determine inventory level
  Anticipating supplies needed
  Placing and expediting orders for supplies
• Carries out administrative duties such as:
  Filing
  Typing
  Copying
  Binding
  Scanning
• Maintains supplies inventory by:
  Checking stock to determine inventory level
  Anticipating needed supplies
  Placing, and expediting orders for supplies
• Prepares regularly scheduled reports by collecting and analyzing information accurately
• Prepares documents for clients as assigned
• Submits forms and documents for consultants and clients
• Handles clients’ and any sensitive information in a confidential manner
• Procures gifts for business purposes, such as:
  Client appreciation
  Employee recognition
  Promotional events
• Prepares gifts for delivery to clients and employees
• Supports the team by performing tasks related to the organization and have strong communication
• Contributes to team effort by accomplishing related results as needed
• Provides support for manager and director through tasks as assigned

Requirements

• Minimum NITEC qualification
• 1-year relevant experience in administration role
• Able to start work immediately or short notice
• Working location: Tampines
• Working hours: 9am to 6pm, Mondays to Fridays